Leigh on Mendip Memorial Hall Committee

Minutes of Meeting Held on 7^th Sept 2004

Present G. Baker, K. Cockroft, R.Orpwood, S. Vaughan

Apologies/Absent June Brewster, S. Cambourne, P Moore, C. Peat

Minutes of previous meeting were agreed and signed.

Treasurer's Report KC reported that the installation of the water meter had led to a lower bill. He requested all expense claims to be in by 28^th Sept to give time to get audit done before AGM. Two hundred club draws were made.

Booking clerk's report A few equipment hirings plus renewal of Yoga and Art classes. Two private hirings in addition one for Sept, one for Oct.

Correspondence 1) Copy of Thatch 2) Details of Greater Bristol foundation funding for groups working with disadvantaged children, felt not relevant to Leigh.3) Quote from Empire surfacing.

Maintenance 1) SV had spoken to Paul B re possible diffusers fitted to strip lights in kitchen, still trying to get hold of these but SV has said to go ahead with new lights if can’t find soon. 2)Wire fence and concrete post removal, SV had mentioned to Brian Loten removal of broken front post and repair or replacement of the first one still attached to the fence but no response to date, to ring and remind him 3) Car Park. During break SV had sent round a sheet explaining current situation which was that thanks to suggestion by GB she had consulted with Tarmac who came out and examined the area. They felt to put tarmac down would cause a drainage problem and after brief discussion committee agreed to leave things as they were, at least for now. 4) following an instance of vandalism GB had re-planted one of the tubs, the young man responsible had apologised and committee felt this was a very pleasing outcome to an unpleasant incident.

Fund Raising Our Big Band Concert will be held on Nov 20^th. Committee felt still time to arrange details at Oct and Nov meetings although the latter includes AGM so may need short extra meeting before concert. SV to send minutes to John Phillips as usual and ask him to attend Oct meeting to make plans. KC confirmed that although he will be away for Oct meeting will be available to help on 20^th Nov.

AOB 1) KC reported that hall had been left unlocked after yoga one Friday, Margeurite to speak to JB who attends class and is key holder. 2) Date of AGM agreed as Tues 9^th Nov at 8pm with short Hall meeting before at 7.30pm. RO unable to attend. Decided that due to so few non committee members attending last year that we would not provide the drinks and nibbles this year. If anyone attending would like to join us in the Bell afterwards they would be very welcome.

Next meeting Tuesday 5^th October at 8pm.

Signed .......................................... Chair/Sec Signed ...................................... Treasurer

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