Leigh on Mendip Memorial Hall Committee

Minutes of AGM Held on 08^th Nov 2005

Present G. Baker, K. Cockroft, R. Haywood, S Haywood, M. Loten, R. Orpwood, T Schlechter,

S. Vaughan,

Apologies C. Peat

The Meeting was opened by the chair S. Vaughan

Minutes of last year’s meeting were agreed and signed.

Annual Report and Accounts were presented to the meeting by SV and KC. SV read out the Review of the Year Summary with items on maintenance, bookings and fundraising. On behalf of the committee she welcomed Ty Schlecter who had joined during the year as the Parish Council representative. KC then summarised the annual accounts reporting another successful year but warning that hirings have dropped and that we need to make sure we continue to cover the costs of running the hall from this income. Various items such as the advertising and initial license fee will not re-curr but the committee will need to consider how to pass on a portion of the annual license fee to hirers. TS expressed concern that any increase in charges would not undercut other halls in the area and lead to less bookings, SV to investigate

Election of 2004/2005 Committee

With the exception of Paul Moore who did not wish to attend now no longer PC rep. the current committee members all agreed to stand again and the officers to continue in their positions. The Committee for the coming year was therefore elected.

AOB

SV informed the meeting that the new license for the Hall to become a permanently licensed building would be in place by 24^th Nov. Margaret Loten raised a concern about moving the table tennis tables on and off the stage, TS pointed out the ramp available for this and ML suggested this information be included in any hiring agreement. ML also pointed out need to clear hall completely for school Christmas plays. TS suggested purchasing gazebo to cover any tables left outside.

SV had letter via CP re disabled facilities at hall, needed to discuss prior to replying. Access and toilet facilities already suitable, committee discussed possibility of designated parking in front of hall, SV to reply to letter.

There being no other business the AGM was closed at 8.05 pm

Signed .......................................... Chair Signed ...................................... Secretary

Date ......................................... Date ..........................................

Following the meeting there was a 100 club draw, winners as follows

1 Alison and John Wright

2 Clive and June Featherstone

3 Paul Moore