Leigh
on Mendip Memorial Hall Committee
Minutes
of AGM Held on 26th Nov 2007 8pm
Present
G. Baker, S Cambourne, K. Cockroft, C Harris, G Harris, M Loten, R
Martin, J Phillips, M Read, B Turner, S. Vaughan, B Wigmore
The
Meeting was opened by the chair S.
Vaughan who noted with pleasure the increased attendance compared to the
previous year.
Minutes of last year’s meeting were agreed and signed.
Annual Report and Accounts were presented to the
meeting by SV and KC having been approved, previously by the committee. KC
pointed out that for the second year running the income from hirers was not
covering the cost of running the Hall as intended, although the shortfall was
only about £100. SV read out the
Review of the Year Summary which included various small items of maintenance
etc that had occurred during the year, the main one being the removal of the
electricity pylon and the re-location of the supply to clear the way for the
proposed extension. She was pleased to
announce that the funding of 50% of the project up to £18k had been agreed in
principle by Somerset and Mendip Councils although they would not be able to
confirm this until their budgets were agreed next March. The Annual Report to be posted on village
website, copies of Annual Accounts available on request.
All
committee members present agreed to stand again, SV to contact Roger Orpwood.
Officers to be formally elected at next ordinary meeting on 3rd
December.
AOB
Barbara Turner was concerned about the reduction in car parking space which would
result from the proposed extension. SV
agreed space would be slightly reduced and due to this we had initially looked
at building on the other side of the Hall but this had not proved practical due
to tree roots. The Committee had felt
the need for an extension was high, especially the storage space it would
provide and had decided to go ahead.
The work to remove the pylon was only done to enable the extension plan
to proceed and the parking space in that area had been very limited when the
pylon was there. We therefore did not feel the parking issue was enough to stop
the extension going ahead. SV suggested
gravelling the grassed areas adjoining the current parking area to extend it as
much as possible. Barbara was also
concerned about the lack of space at a recent WI meeting when the car park had
been full of cars from a running group which the Hall committee had not been
aware of beforehand. She was assured we
take all possible steps to stop this happening and that these occasions when
either Hall users take up all the Pub car park space or Pub users the Hall’s
are very infrequent and the Hall works with the Bell to try and ensure this is
the case. Sue Vaughan again thanked those present for coming along and there
being no further business the AGM was closed at 8.15pm.
Signed
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Chair Signed ...................................... Treasurer
Date ......................................... Date
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