Leigh on Mendip Memorial Hall Committee
DRAFT Minutes of Meeting Held on 3rd November 2008
Present G Baker, Vanessa Barns, S Cambourne, J
Phillips,
Apologies/Absent K
Cockroft, M Read, R Orpwood
Minutes of previous meeting
agreed and signed, with proviso to look at matters arising, other than those
covered below, at next meeting as this one very short.
Treasurer’s Report KC unable to attend, report sent was the
yearly accounts to the end of Sept which were agreed and signed by the committee
in preparation for the AGM later. The 100 Club draw was deferred to the Dec
meeting.
Correspondence/Maintenance 1) SV had
accepted quote for flooring of extension and work had been done although carpet
in meeting room faulty and being replaced by suppliers on Fri 7th
Nov. Had also sent letters to the 4 companies quoting for sanding/treating
wooden floor to say would be in touch in spring. 2) Letter from short mat bowls group
requesting permission to put tall cupboard in hall at some time for their
equipment. Agreed this OK, probably to
be sited in new store once socket moved to front of room. 3) e mail from Graham Harris re ALC and
ongoing situation re them installing a range cooker. SV explained this would need around £1000 of
electrical work to increase amperage available.
ALC able to put in £700 plus cost of cooker. SV asked committee if willing to make up
shortfall of £300 from hall funds and this was agreed. SV to check KC in agreement with this on his
return. 4) Many thanks to BW and SC for producing the inventory, copies
available on request.
Fund raising 1) Take Art concert with Helen Barrett on
Sat 25th Oct was very successful. Everyone seemed to enjoy it, food
worked very well, many thanks to Gill Baker, attendance 58, should make profit
of around £200. Publicity from Take Art a big help, well over half tickets sold
to people outside Leigh. SV appealed for
more help running future events, this one had only 3 committee members present
and we only managed with the help of Steve Anderson and Daggs. Need to try harder to find dates for events
when more committee members available to help, barring last minute problems.
Next meeting
For various reasons we had
great problems finding a date in early December which was both convenient for
committee members present or not already booked. We eventually arranged for the next meeting
to be at 8pm on Wednesday 10th December. We have a lot to discuss so would appreciate
as many committee members as possible coming along
However this means we need
to put the Christmas Decorations up in the morning (10am start) of Friday
December 5th so they are up for the Church Christmas Fair later
that day. We appreciate not all committee members will
be able to make this but if you are available do come along, the more we have
the quicker we should get done.