DRAFT

MINUTES

LEIGH ON MENDIP ANNUAL PARISH COUNCIL MEETING

held on 18^th May 2009

 at 7.30pm in the Memorial Hall

Councillors Present Chris Cudmore – Chairman (CC), Frank Higgins (FH), Rose Martin (RM), Marsha Read (MR), Alf Smith (AS) and Vicki Taylor (VT). Clerk – Sandrine Vaillant (SV). The meeting was attended by around 16 parishioners.
		Action
1.0	Apologies
1.1	Apologies were received from Marsha Read (MR), Clare Fleming, District Councillor and Yvonne Mears, PCSO.
2.0	Declaration of Interest
2.1	No interest was declared.
3.0	Minutes of the last Annual Parish Council Meeting and matters arising
3.1	The minutes of the meeting held on 19^th May 2008 were agreed as a true and accurate record of the meeting held.
4.0	Election of Chairman and Vice Chairman
4.1	Vicki Taylor proposed that Chris Cudmore be elected Chairman, seconded by Frank Higgins, unanimous vote followed. The appropriate Declaration of Acceptance Form was signed by Chris Cudmore.
4.2	Vice Chairman - RM proposed that VT took office as Vice-chairman. AS seconded and an unanimous vote followed. VT was appointed as Vice Chairman.
5.0	Election of Representatives
5.1	Representatives agreed to carry on their roles on the various bodies in the village as follows:-
	Alf Smith                                  Quarries Frank Higgins                          Highways Chris Cudmore                        Website Alf Smith                                  SALC Rose Martin                             Recreation Field Rose Martin                             PCSO Liaison Marsha Read                          Memorial Hall -                                                  Footpaths Vicki Taylor                             School

6.0	Finance
6.1	Financial statements – Statement to 18^th May 2009 was agreed and signed.
6.2	Assets & Risk Audit Report – Audit report tabled. To be circulated with last year’s for review and agreement at next meeting.
6.3	Insurance Renewal – Clerk presented renewal schedule and policy, which were accepted. Cheque #565 agreed and signed.
6.4	Signing of cheque for payment of election costs – Cheque #566 signed, as agreed at meeting held on 20/04/09, item 3.7.
6.5	Payment of invoice for hire of Memorial Hall – Invoice #871 for the hire of the Memorial Hall between May 2009 and March 2010 was agreed. Cheque #567 agreed and signed.
6.6	Payment of invoice for bulbs (East Mendip Grant) – Invoice from Bakker for buying bulbs with the remaining monies from the East Mendip Grant was tabled. Cheque #568 agreed and signed.
	The Meeting was interrupted to hold the Annual Parish Meeting
7.0	Cemetery
7.1	Dave Jarvis’ invoice #006, dated 26^th April 2009, for grass cutting on 8^th and 24^th April 2009 was agreed. Cheque #91 was agreed and signed.
8.0	Planning Applications / Updates
8.1	The Chair updated the council on the positions of previous planning applications, stating that the Oak Cottage application has been withdrawn.
8.2	Application 2009/0417 Knaphill Cottage – FH proposed to support the application, which unanimously agreed. It was felt that the proposed work was environmentally friendly and in keeping with design statement.
9.0	Correspondence
9.1	The following correspondence was discussed:-
	Footpath – FH reported that some villagers were not happy about the proposed diversion to the footpath and the new layout. FH proposed we object to the current plan diverting the path all the way around the field, suggesting that an alternative diversion keeping fairly close to the original line but giving more privacy would be acceptable. AS seconded. 3 for, 2 abstentions.	SV
10.0	Meetings attended/to be attended
10.1	Police liaison meeting - Thursday 21^st May. SALC meeting - 12^th June.
11.0	Date & time of next meeting
11.1	The next Parish Council Meeting will be held on 15^th June 2009, at 7.30 in the Memorial Hall, Committee Room.