MINUTES OF THE LEIGH-ON-MENDIP PARISH COUNCIL MEETING HELD ON MONDAY 29th JUNE 1987 IN THE VILLAGE SCHOOL. , 1) The Meeting commenced at 7.45pm and apologies were accepted from Mr. R. Hewett (MDC Chairman), and Mr. A. Gould. Those present were Mr. D. Turner, Mr. G. Lee, Mr. J. Davis, Mr. P..Rooke, Miss B. Chubb and two members of the public. Mr. D. Yelland took the Chair. 2) The Minutes of the Previous Meeting, the A.G.M., were accepted as a true record and duly signed by Mr. D. Yelland. 3) The only matter arising from the Minutes related to the Planning Application at the Sawmills Site, which, it was reported by Mr Yelland, had been passed by M.D.C. in its submitted form, although the Parish Council had objected to the second entrance. 4) Standing Orders. A motion to accept the Standing Orders based on the N.A.L.C. format was deferred to the next Meeting for the Councillors to consider the detail. 5) Clerk's Contract Of Employment. The Chairman suspended this item, and read a letter of resignation from the Clerk dated 29th June, 1987 in which he stated that he had enjoyed his spell as Clerk over the last 2 + years and wished the Parish Council well for the future. When asked, he gave his reasons as not being able to do the job justice or able to devote sufficient time to his duties that the post demanded. He had deliberated for a long time over the decision, but felt he did not have the full confidence of all the Councillors. The Chairman hoped he would change his mind. The Clerk's notice was to take effect from llth August, 1987 and he undertook to fulfill all his duties until that date and to complete the 1986/7 Audit commitment. 6) Recreation Field. The Chairman asked Mr. Webber, Chairman R.F.M.C., for the accounts as requested at earlier meetings and was handed them. The income shown was irregular and it appeared that the main viability was derived from the Social Club carrying out work and the wholesale use of voluntary help. The current fund stood at just over £1,000, £500 of which was the unused grant from M.D.C. for play equipment. This had recently been earmarked for the new play area, currently under construction. Considerable structural work was needed to the roof of the pavillion and windows, woodwork, showers, and internal decoration needed refurbishment. Mr. Yelland advised the meeting of the "constitution" of the R.F.M.C. that stated that the facility was on a 21 year lease through a Charity Trust and at expiry or default the future of the whole was to be decided by the Parish (all residents over 18 years). The current lease expires in March 1989 and has an annual unpaid rental of £1 Various priorities were discussed and the argument of make-do and mend against rebuilding, replacement or amalgamation with the Memorial Hall were discussed at length. It was decided to carry out the essential repairs immediately and arrange a meeting of the representatives of the committees of both the Memorial Hall and the Recreation Field Managemen Committee to discuss the long-term needs and aspirations of both facilities. Mr. Webber stated that he and his Committee were not very effective at managing the Recreation Field and came cap-in-hand to the Parish Council for monitory assistance. Mr. Yelland proposed a grant of £100 and the figure was seconded by Mr. P. Rooke. A vote of 5 for and 1 against carried the motion. An estimate for roof repairs was to be sought. 7) Memorial Hall The Memorial Hall Committee have provided the Parish Council with a Financial Statement and the Parish Council were pleased to note that Fund Raising was on target. Much work was needed in the Hall but would be carried out when the grants, as promised, were forthcoming. Mr. Yellaand proposed a grant of £100 to be made available to the Hall Committee when needed and this was seconded by Mr. P. Rooke and carried unanimously. 8) Insurance Policies. Since the last meeting the Parish Council had provided the Memorial Hall with details of a new Policy, giving a more comprehensive cover and a saving of £100 per annum and had put the R.F.M.C. in contact with an Insurance Company to provide Public Liability Cover hitherto denied them. 9) Conduct of Correspondence. Deferred until appointment of new Clerk. 10) Correspondence. A letter was read from the Sub-Postmaster outlining the problem of the lack of off-street parking and suggested various solutions to the problem. The matter will be discussed at the next meeting. 11) Halecombe Quarry There had been no comment received by the Parish Council since the attenuators had been fitted. A letter from Wimpey Hobbs inviting the Parish Council to a tour of the quarry and informal talks was read and the Chairman agreed to arrange accordingly with the full support of the Council. 12) Highways A letter from two Villagers complaining about the uneaven surface of footpaths in Park Hayes had been actioned between meetings and the Parish Council hoped the Somerset County Council would soon carryout the work. Verbal complaints had been received about the state of the footpath between the School and Barnes Close and the Highways Department had been informed. Mr. Rooke had been asked by a resident of Bellfield to remedy the obstruction of vision on the corner of Bellfield and it was decided that the Parish Council carry out the work. The motion was proposed by Mr. Rooke and seconded by Mr. G. Lee and carried unanimously. 13) Footpaths. A letter from Somerset County Council inviting the Parish Council to participate in a footpath scheme had been accepted by the previous Parish Council and Miss B. Chubb was asked to follow up the subject. 14) No Planning Applications. 15) Village Fete A letter requesting assistance with the advertising costs of the Fete was read and a grant of £20 was proposed by Mr. Rooke, seconded by Mr. Lee and carried unanimously. 16) Burial Fund A grant from M.D.C. (£66) for burial funding had been passed onto the P.C.C. A top-up grant from the Parish Council of £50 was proposed by Mr. Rooke, seconded by Mr. Turner and carried unanimously. The sum to be held by the Parish Council until needed for any special request by the P.C.C. in connection with the visual appearance of the graveyard. 17) Dog Fouling etc. Mr. Yelland said the new By-Laws were inappropriate for Leigh on Mendip as alternative areas had to be made available to exercise dogs. Mr. Lee said stray dogs were more of a problem, and it was suggested M.D.C. be asked for signs advising dog owners of their responsibilities. 18) Information Sheet and Pre-Printed Stationery A draft sheet was read by Mr. Yelland and a copy would be sent to each Councillor prior to distribution to each household in the Village. Mr. Turner offered to provide an initial supply of headed paper as no quotes were available. 19) Open Files The Clerk undertook to circulate details of topics to be finalised between Councillors for discussion at the next meeting. 20) Reports Miss B. Chubb had attended the School Governors Meeting and reported that there were 28 children in the School and there was no immediate threat of closure. A hut in the playground was to be made into a project centre for other Schools to visit and learn of country life. A new computer had been donated to the School. 21) No new items. 22) The next meeting to be held on Monday 10th August, 1987 will be in the Village Hall at 7.45pm. Clerk to the Council. NOTE : - Item 2 attached Minutes. The Sawmill Site Planning Application has been recommended for Approval by the Planning Sub-Committee of Mendip District Council, but has not as yet been discussed by the full Council. Clerk to the Council.
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