Leigh on Mendip Recreation Field Management Committee

Minutes of meeting held on 14 Nov 2016

 

Present:   Vicky Higgins, Alan Dagger, Trevor Wells, Vicki Trundle, Vanessa Barnes, David Pattison

Apologies:  Anthea Brooks

 

1.    The minutes of the meeting held on 31 Aug and 22 Sept were agreed and signed.  No meeting was held in October.

PUMP TRACK PROJECT

2.    Vicki T has drawn up working schedule for jobs needing to be completed she will email to all and then when jobs completed to let Vicki T know so that it can be updated.

3.    No change to March date for the build. 

4.    SHED

a.    Timbers for roof half-finished and doors installed

b.    Roofing sheets on site                                                                                      Action VH

c.    SP agreed to block up the door near the bar store.

d.    Plan is to remove old roof ourselves, wrap and deliver to dump (£12 per sheet). AD getting wrapping.                                                                                                             Action AD

e.    Still chasing progress

GRANTS

5.    VH had submitted a grant application for £1000 to Crimebeat with no response.  She is now writing another application for £1500 on a new form.  Needs info on all previous grants.       Action DP/VB

6.    PC have confirmed £1500 grant.

7.    Big Lottery Grant is in the bank - £7582

8.    Somerset Community Foundation grant is in the bank - £1500.

9.    Garfield Weston Foundation.  Bid nearly ready.  DP to rewrite the bid, adjusting the bid amount in accordance with the A4A and SCF awards and the materials costs from the work below.  DP has asked for a full price quote from Tarmac.


 

10. Pump Track Materials

Aggregate type

Amount required

 tonnes

Quote per tonne

Cost

Way ahead

Fill

200

Wainwrights £4.50 (scalpings)

 

Rick Massey

£900 +VAT

 

 

Nil

 

 

 

Says he will divert lorries to us as required

Topsoil

On site

 

Nil

Nil

Clean Limestone

20

 

 

Rick Massey (unused road stone)

Base Coat Tarmac /20

80 (6 loads)

 

 

Getting quote from Tarmac Sales,  Adele.

Wearing Course tarmac/6

40 (4 loads)

 

 

 

11. VH looking at 2 grant applications

12. Still awaiting decision from Tarmac re free materials

13. DP needs contact info for Adrian (Wainwrights)                                                     Action VB

14. VB will find out other possible sources of transport.

15. Mr Neilson has agreed we can use carpark field as long as we put it back in good order.

FLOWER MEADOW

16. On hold

JOBS

17. Guttering at rear of clubhouse is broken.  VH to identify the make/type.             Action VH

18. Area by closed off door needs sealing/rebuilding. Tables & chairs in disabled toilet to be relocated asap.  Agreed to ask CC to do in parallel with shed build.

19. Need to look at gents toilet door, possible sliding door to be considered            Action All

20. Paint play equipment

21. Replace outside socket with 16ampsocket.                                                              Action AD

22. Dog poo bins are not being emptied, and are now full.  To be raised at PC.      Action VT

Football 

23. Nil

 

Finance:

24. Meter was read :

Date

10/1/16

8/2/16

14/3/16

11/4/16

9/5/16

8/6/16

11/7/16

31/8/16

14/11/16

 

Reading

26485

26542

26591

26636

26693

26720

26803

26881

27127

 

Usage KWhr

136

57

49

45

57

27

83

78

246

 

Should cost £ (16p/KWhr + 25p/day)

37.26

16.37

16.59

14.2

16.12

11.82

21.53

25.23

58.11

 

Note

2mnths Craft   2 whist

Working Party

 

 

 

 

Fair

8 weeks

11 weeks

 

 

25. Insurance. 

a.    Cheque no 472 made out to DP, who had paid for the extension of the policy to cover public liability (for £28.86). 

b.    The renewal of the new policy is now due, and Zurich have quoted £767.32.  It was agreed to renew.  Cheque no 473 made out for that amount.                                     Action DP

26. Safe for the treasurer to keep petty cash and valuable documents.                    Action VB

27. Add one other signature to the bank account                                                          Action VB

28. VB would like to cease being treasurer. It was agreed to publicise the job again in the parish mag and facebook page.  DNP had offered to do the accounts but not attend meetings or do the VAT.

Cricket Club  Nil

Fund Raising

29. BONUS CLUB.  DP passed £40 (£20 cash, £20 cheque) to VB, with an account.  Total raised was £1080 (£1000 banked, £40 used to pay Oct prizes)

Mnth

Winning No.

Amnt

Winner 1

Paid by

Paid from

Winner 2

Paid by

Paid from

Sept

 

£20

David & Joan

VH

Whist

Frank & Vicky

VH

Whist

Oct

 

£20

Wendy & Des Worley

DP

Bonus Club takings

David Hartshorn

DP

Bonus Club takings

Nov

 

£20

Maureen Chubb

VH

Whist

Vicky & Frank

VH

Whist

 

30. Whist  

 

ROTA

 

18 Nov

16 Dec

20 Jan

AD

VT

TW

31.
AD to check whether people will come on 16 Dec.                                                
Action AD

32. Raffle prizes required. Set up 7.00 start 7.30.  Score cards?                                 Action DP

33. Wreath Making.  VB proposed to repeat last year’s event.

a.    AD to check hall booking 7 or 9 Dec evenings                                            Action AD

b.    VH to book hall and let DP know for Parish Mag                                         Action VH

c.    Tickets £12.50 to include mulled wine and minced pie.  VT has mulling spices

d.    Publicity by leaflet drop

34. Pumpkin Pumptrack Carving.  VT proposed a competition next Halloween.

Fair

35. Next meeting Nov 23rd

Health & Safety.

36. DP had twice contacted Chubb re fire extinguisher maintenance, will chase again and check price of new ones (CPC?).                                                                                                         Action DP

Regular Items

37. Weekly safety inspection:    VH did in Sept & Oct                                                    Action: VH

38. Emergency lighting, 2 smoke alarms, CO detector and accident book checked today.  All OK.  Electrical reading above.                                                                                              Action DP

39. Report for Parish Magazine – Whist, moles                                                              Action DP

40. Review annual list of jobs.                                                                                           Action All

Any Other BusinessNil

Next meeting Mon 5 Dec at 7.30 at the pub