MINUTES OF MEETING
DATE: 7th August 2002 Commenced:
8.00pm, Concluded: 9.30 pm
Present: Jan
Robson Chairman Elected
Caroline Peat Treasurer/WI
Vicky Higgins Elected
Anne Robson Secretary
Elected
..................................................................................................................
1.0
Apologies for Absence:- David Pattison and Dave Mears
2.00 Previous Minutes: Minutes for last meetings were signed.
3.00 Football Club: No main
team, but Frome Town Boys want to start on 9th September and hope to
play every Sunday afternoon. Might use Sunday mornings too. Price now up to £12
per match. Article in Frome Times and Somerset Standard to be resubmitted. Also article sent to Parish Magazines. Also
ask Coleford and Stoke teams for overspill matches. ACTION:AR/ALL
4.00 Cricket Club: Invoice had been sent for subs. Bench
had been ordered.
5.00 Cricket Social Club: Doors have been completed – invoice of
£1000 expected. Full cheque from Insurers to come less £250 excess.
6.00 Jobs:
1)Grounds Maintenance:.
Fence treatment
to be given to Community Service. ACTION: JR
Letter had been
written to thank Gerald Jeanes for mowing outfield before the Fair
Idea for future
that several people could be responsible for a small piece of the field each.
2)
Car Park.
Progressing
well. Used 380 tons so far. The Tax for us to pay is £1.60 per ton. Hopefully
will use less than initial 600 tons estimated.
4)Spoil Heap: Rest of Heap to be dismantled. If
Concrete pipe could be transported to Hanson pipes they would crush it. Is this
possible? ACTION:
TG
5) Playground: Dave Jarvis continues six week dig for
£12. Wicksteed had made their annual inspection. Had written to say Standards
have now changed, need to act when replacing equipment. A few jobs to do – JR
has given DM details of these ACTION:DM
Doorstops to be
put onto gates ACTION:DP
6) Signage: Needed for Playground and Elsie’s Walk.
Letter from Mary Nielsen suggesting wording for sign Elsie’s Walk In Memory of Charles and Elsie Jeanes of Manor Farm, Leigh
on Mendip. Frome Signs had been asked for quote in aluminium. Two fences
posts purchased for support.
7) Benches Two benches engraved and installed.
Three more ordered: Cricket Club, Parish Council and Roma Moore. Cricket Club
to be asked where they would like benches positioned
.8) Extract Fan in Shower needs mending
7.00 Financial Report: As at 07.08.02
Balances b/fwd 12.06.02
Current Account 757.66 Building Society 1511.99
Cash 12.88 2282.53
Receipts:
From
Parish Council for bench 352.50
From
Cricket Club for bench 352.50
From
Roma Harvey for bench 352.50
Bank
Interest (Apr, May, June) 0.38 1057.88
Expenditure:
Playground
Digging 30.00
Bonus
Club Draw (Jul, Aug) 40.00
Materials 69.51
3
Benches 1004.62 (1144.13) £2196.28
Balances c/fwd 07.08.02
Current Account 671.38
Building Society 1511.99
Cash 12.91 £2196.28
Money due in near future: Cricket Club
Sub £150, Contribution from the Fair £300.
To find: Keith Watson (although hoped
Insurance would pay this) and Tax for stone.
8.00
Fund Raising:
Bonus Club
winners for July was Shelagh & Roy Haywood and August was Jan & Colin
Horn
Second Bonus
Club later in the year- list of names had been compiled. ACTION:JR/AR
Fund raising
ideas:
Ideally to have
three regular Fundraising Events a year.
In June, a
Walking Treasure Hunt around the village.
October/November:
Race Night in Hall with Food. Need answer from Cricket Club. AR to ask Hall for
their event dates.
9.0
Fair Saturday
6th July
We all done
well!
10.0
Any Other Business:
Inspection Report: VH
doing weekly. ACTION:
VH
Waste land to
side of ground: Agreed to continue this with Stone.
Website: Ask Tom
if possible to link Football pitch to Search Engine for Football/Frome to
advertise Football pitch. ACTION:AR
Trees around
Field: Split one to be removed in winter. Bluebells to be planted.
Millennium
Bench: It had been suggested that bench should come to Rec. Field. Committee
agreed that this could happen, but was this the right place for it to be seen
by all the village?
WI Booking: An archery evening on 19th
August for fee of £25. The toilets will need to be cleaned. ACTION:
JR
Insurance: Since the break in, the loss
adjustor had been to inspect the Clubhouse and had since written with a large
amount of alterations.
Sum insured:
This should be £150,000. JR had worked out new build and felt this could be
contested.
Electrics: A full test. Paul Burlison had
agreed to do a part investigate, as a full test if failed could close the club
down. Also suggested SWEB can put new earth system for free. Powergen had
already put in new meter.
Portable
Heaters: These should not be
used unless caged etc.
Window Security: Screwfix shut some windows, others
to have locks. To be completed by 30th August.
Children’s
Playground: Several recommendations. They should be sent copy of check list,
together with details of equipment check and regular digging.
Hinge bolts on
back door: This is possible
Boiler Inspection: This is a problem. Cost of
replacement too high.
Foliage to rear
of clubhouse cut: This is possible.
It was agreed
that the Cricket Club must be involved with this, both financially and
practically, as they are the users of the Clubhouse. JR to arrange a formal
meeting with Eddie Gould and Tristan Reakes. ACTION: JR
11.00 NEXT MEETING : 8.00pm Wednesday 18th September 2002
12.00 Distribution: Parish Council + Jan
Robson (Chairman)
Caroline Peat (Treasurer/WI) Tony Gould (Parish Council) David
Mears (Elected) Vicky Higgins (Elected) Steve
Willis (Cricket Social) David Pattison (Elected) Anne
Robson (Secretary)
-------------------------------------------------------------- Chairman
------------------------------------------------------------ Treasurer