MINUTES OF MEETING
DATE: 5th October 2004 Commenced:
8.00pm Concluded: 9.45pm
Present: Jan
Robson Chairman
Elected
Caroline
Peat Secretary
Elected
Vicky
Higgins Elected
Anne
Robson Secretary
Elected
..................................................................................................................
1.0 Apologies
for Absence: David
Pattison and Dave Mears
2.00 Previous Minutes: Minutes for meetings 21.7.04 and 8.9.04
were signed
3.00 Football Club: Frome
Town Boys have played twice and Jim’s team once.
4.00 Cricket Club: Nothing to report.
5.00 Cricket Social Club: Has electrical equipment been tested as
requested by insurance? SW to ask Eddie ACTION: SW
6.00 Jobs:
1)Grounds Maintenance:. Stewart, the postman, has asked for a B
& Q voucher. It was agreed that it would be for £40. VH or AR to purchase. ACTION: VH/AR
2)
Spoil Heap: Rest
of Heap to be dismantled.
3)
Playground:
Climbing frame to have chips painted over ACTION: DM
Small swing seat top rail nuts to be
covered, to be purchased from Wicksteed ACTION: JR/DM
4) Electrics: Emergency lighting test procedure to be
done at each meeting. ACTION: ALL
5) Concrete ends to Benches:
Still a few around the ground. If anyone going to Coleford tip, please take one
with you. ACTION:
ALL
6)Water
heater: To
be replaced in the future. SW to ask if this might combine with gas
installation. ACTION: SW
7)
Goalposts: To be painted with
white gloss. ACTION:VH
7.00 Financial Report as at
5.10.2004:-
|
Balances b/fwd |
21/07/2004 |
|
|
|
|
|
Current
Account |
|
£
1,456.09 |
|
|
|
Building
Society |
|
£
908.94 |
|
|
|
Cash |
|
£
47.96 |
£ 2,412.99 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Receipts |
|
|
|
|
|
|
Village Fete
Share |
£
250.00 |
|
|
|
|
Frome Town Boys |
£
125.00 |
|
|
|
|
Boat Parking
Fee |
£
40.00 |
|
|
|
|
Football Fee |
|
£
35.00 |
|
|
|
|
|
|
£
450.00 |
|
Expenditure |
|
|
|
|
|
|
TDI security |
|
£
109.28 |
|
|
|
Bonus Club
Draw(Aug, Sep) |
£
80.00 |
|
|
|
|
Misc(Oil,
Petrol etc) |
£
52.11 |
|
|
|
|
Insurance |
|
£
209.32 |
|
|
|
|
|
|
£
450.71 |
|
|
|
|
|
£ 2,412.28 |
|
Balances c/fwd
|
05/10/2004 |
|
|
|
|
|
Current
Account |
|
£
1,432.49 |
|
|
|
Building Society |
|
£
908.94 |
|
|
|
Cash |
|
£
70.85 |
£ 2,412.28 |
|
|
|
|
|
|
|
Ring fenced
money: |
|
|
|
|
|
|
Bonus Club
Draw |
£
40.00 |
|
|
|
|
|
|
|
£
40.00 |
CP reported that
Jackie Witt had requested information upon which the recent parish council
grant could be based instead of insurance premium. There appeared to be an
audit problem DP contested this and will soon be speaking to her. ACTION: DP
8.00
Fund Raising:
Bonus Club
winners in October are Mick Crispin and Matt & Cheryl Ibbett , who have
left the village. JR would speak to their previous neighbours about this. ACTION:JR
New Bonus Club
forms were handed out. It was hoped to have the first draw on 6th
November.
ACTION:ALL
Other Fund
raising ideas:
Walk as arranged
by Steve and Jo Anderson. AR to check with Steve & Jo. ACTION:
AR
Also Walking
Treasure Hunt around the village, Car Boot Sales.
9.0 Fair New date: Saturday 18th
June 2005.
£250 had been
received from the 2004 Fair.
Next Meeting: 5th
January 2005
10.0 Any Other Business:
Inspection Report: VH
doing weekly. . . ACTION: VH
Insurance:
Surveyor from Royal Sun Alliance had inspected the premises. Appeared satisfied
and suggested metal bin for cigarette ends in Clubhouse ACTION: SW
New premium
could be paid as a standing order from our current account if necessary..
Alarm has been
tested (as N.U had insisted) and serviced by installer at cost of £70. Also
demonstrated how to change code. JR to ask LJH to sponsor this each year. ACTION:
JR
Smartwater: It
was agreed that the Recreation Field, Cricket and Cricket Social should each
have this at a cost of £10 each and these have yet to be ordered.
Disabled Discrimination Act (October
2004)/Asbestos Act (May 2004):
JR felt it would be necessary to obtain
ramps for the clubhouse and would obtain quotes from Barry Breeze ACTION: JR
JR had obtained an Asbestos Report from a
consultant at a charge of £50. This has now been received.
Charity Form: JR has now filled in and
posted this.
Parish Council Representative: DP to ask
Jackie Witt about this. ACTION:DP
Mountain Bike Trail: Representatives (Chris Gillard, Kevin, Toby and
Charley Mitchell and Rob Knights) attended the meeting to request help with
making a mountain bike trail for village children. It was agreed that the
Recreation Field was not suitable and other adjacent venues were discussed –
Paul Nielsen’s field and the quarry field. Also suggested was the land owned by
SCC for lowcost housing. There was discussion about insurance and JR spoke to
the Rec. Field broker about this and has contacted Chris Gillard (07974 483809)
with the results.
It was explained that while the Rec.
Field would be supportive of this initiative, they could not give financial
help.
11.00 NEXT
MEETING : 8.00pm
Tuesday 23rd November 2004
12.00 Distribution: Parish
Council + Jan
Robson (Chairman)
Caroline
Peat (Treasurer/WI) David Mears
(Elected) Vicky
Higgins (Elected) Steve
Willis (Cricket Social) David
Pattison (Elected)
(Parish Council)
Anne Robson (Secretary)
------------------------------------------------------------- Chairman
------------------------------------------------------------ Treasurer