Present: Vicky Higgins, David Pattison, Caroline Peat
Graham Harris, Rose
Martin & Alf Smith also attended for the first 2 items
................................................................................................................……………………………...
1) Apologies for Absence: Dave Mears
2) New
Charitable Objects: The “Objects” of the RFMC charity need to be updated
to reflect what we want to do under the CAP.
The Charity Commission had provided a set of 30 example Objects, and DP
had selected and edited a set for the RFMC.
The draft was discussed and amended.
It was agreed not to ask the CC to act as Custodian Trustee. The new draft would be circulated for
agreement before sending back to the CC.
ACTION:
DP
3) Previous
Minutes: Minutes of meetings on 14 Mar were
agreed and signed.
4) It was agreed that in future members would suggest
agenda items for subjects not on the existing minutes and the secretary would
produce an agenda for the chair’s agreement. ACTION:
ALL
Football: A good season
now finished and all paid up.
5) Tony Seviour’s team will play again next season.
6) The Griffen Inn team would like to play only part of
the season, but this was not agreed.
7) The Frome Boy’s team are also likely to want another
season.
Cricket
Club:
8) Drafting of a Hiring Agreement. The structure was
discussed. This is now more urgent.
DP
to write down a set of principles. ACTION:
DP
9) CP/VH to endeavour to get more financial data from
the CC and CSC. ACTION:
CP/VH
10) Cricket Club had replaced the wire round the pitch with
orange rope, but it was considered that flags are still necessary. ACTION
LC/SW
11) There was some unhappiness with the state of the
outfield at the start of the cricket season, due to the failure to procure a
harrow and the dry weather.
12) To buy a chain harrow at about £80, funded by the
RFMC and stored by CC ACTION
SW/LC
JOBS
13) Grounds Maintenance:. One big tree to come down (in the Autumn?) ACTION:VH
14) Benches: VH has the oil. New oiling rota required. VH will do the 2 nearest. ACTION: DP
15) Playground Safety Inspection. New report received. One Med/High importance item – new bark required. Contact data passed over. ACTION: VH Gates. Some repairs done. Signs updated. ACTION: DP
16) Spoil Heap: LC to try Eddie Gould. ACTION:LC/SW
17) Electrics: Emergency lighting test procedure to be done at each meeting. Done . ACTION: ALL
18) Boiler Service Done. Report
says :
a) New hoses required.
Frank will do it. ACTION: VH
b) we need to move the bottles outside. It was agreed to seek confirmation. ACTION:
CP
19) Hedge Cutting CP to thank Gerald Jeanes for his sponsorship. ACTION: CP
20) Floor tiles. Procured, waiting on adhesive. ACTION: DP
21) Standing item – check jobs list. Annual Parish Meeting ACTION: VH
FINANCE
22) Financial Report
:-See attached. In good
shape. CAP designated funds are shown in
a separate table.
23) It was agreed to transfer CAP designated funds to the new CAP account (which has the same
signatories as the main account) and a cheque was signed.
24) A cheque was signed to pay the solicitor for the
lease work. ACTION:
CP
25) It was agreed to register and claim for Gift Aid, CP
being the Authorised Nominee. ACTION:
CP/DP/VH
26) It was agreed to register to receive Income Tax
Repayments. ACTION:
CP
27) It was agreed to investigate
28) It was agreed to investigate internet banking on a
view only basis. ACTION:
CP
29) It was agreed to investigate a high interest account,
eg National Savings. ACTION:
CP
30) A lockable cupboard had been bought. It was agreed to buy crockery and cutlery
for the ALC. ACTION: CP
31) The Lease. Now finalised
and received. We would have to register
the lease. CP to establish costs and
whether we need to wait until after the land is registered (being done by PC). It was agreed to pay the first year’s rent
(£1). ACTION: CP
FUND RAISING:
32) April Bonus
Club winners were Ray Corp and Clive and June Featherstone; May Dan & Sarah
Middle and Maurice & Joan White.
33) The Race Night was a success. Treasure Hunt is on 22 June.
ANY OTHER BUSINESS:
34) H&S Policy. To be reviewed and converted to action list. ACTION: DP
35) Safety Inspection: VH completed each week in March and April. ACTION: VH
36) Report for Parish Mag ACTION DP
37) Grants: Grant from Gloria Caywood. Try again later?
38) FAIR Will be on 16 June. Volunteers for Knock up/down, Gate and Game rotas required. ACTION: VH
39) It was suggested that some pictures of the rec
should be on the website. ACTION:
CP
40) Date
of next MEETING :
13 June at 7:30 at the
clubhouse
|
Financial Report as at |
|
16/05/2007 |
|
|
||
|
|
|
|
|
|
||
|
Balances b/fwd |
|
14/03/2007 |
|
|
||
|
|
Current
Account |
|
£ 5,244.19 |
|
||
|
|
Building
Society |
|
£ 931.29 |
|
||
|
|
Cash |
|
£ 11.11 |
£ 6,186.59 |
||
|
|
|
|
|
|
||
|
Receipts |
|
|
|
|
||
|
|
Football
hire |
|
£ 195.00 |
|
||
|
|
Race Night
profit |
|
£ 670.36 |
|
||
|
|
Revenue
ALC (2) & (3) |
|
£ 116.00 |
|
||
|
|
Building
Society interest |
|
£ 12.96 |
|
||
|
|
Donation
to CAP |
|
£ 1,000.00 |
|
||
|
|
Boat
storage |
|
£ 20.00 |
|
||
|
|
Village
walk proceeds to CAP |
|
£ 36.43 |
|
||
|
|
Building
hire |
|
£ 7.50 |
|
||
|
|
|
|
|
£ 2,058.25 |
||
|
|
|
|
|
|
||
|
Expenditure |
|
|
|
|
||
|
|
Bonus Club
Draw Apr - May |
|
£ 80.00 |
|
||
|
|
Maintenance
& Expenses |
|
£ 186.25 |
|
||
|
|
Heater |
|
£ 105.86 |
|
||
|
|
Buffet for
CAP - ALC (1) |
|
£ 150.00 |
|
||
|
|
Furniture
hire for CAP - ALC (1) |
|
£ 22.00 |
|
||
|
|
Buffet for
CAP - ALC (2) |
|
£ 120.00 |
|
||
|
|
Willow
weaving for CAP - ALC (3) |
|
£ 90.00 |
|
||
|
|
Food for
CAP - ALC (3) |
|
£ 26.14 |
|
||
|
|
|
|
|
£ 780.25 |
||
|
|
|
|
|
£ 7,464.59 |
||
|
|
|
|
|
|
||
|
Balances
c/fwd |
|
16/05/2007 |
|
|
||
|
|
Current
Account |
|
£ 6,516.24 |
|
||
|
|
Building
Society |
|
£ 944.25 |
|
||
|
|
Cash |
|
£ 4.10 |
£ 7,464.59 |
||
|
|
|
|
|
|
||
|
Ring
fenced money: |
|
|
|
|
||
|
|
Bonus Club
Draw |
|
£ 200.00 |
|
||
|
|
CAP |
|
£ 1,536.43 |
|
||
|
|
CAP - ALC |
|
£ 132.86 |
|
||
|
|
|
|
|
£ 1,869.29 |
||
Leigh on Mendip Community Activity Project
(CAP)
including CAP and Active Living Centre (ALC)
monies
|
Date |
Details |
Income |
Expenditure |
Current |
Cash |
||||
|
ALC grant |
CAP grant |
Donation |
Revenue |
ALC |
CAP |
Account |
|
||
|
|
|
|
|
|
|
|
|
|
|
|
27-Feb |
SCC grant
for furniture |
£2,256.71 |
|
|
|
|
|
|
|
|
14-Mar |
Furniture
cost |
|
|
|
|
£2,256.71 |
|
|
|
|
14-Mar |
Age
Concern grant ALC |
£ 470.00 |
|
|
|
|
|
|
|
|
14-Mar |
Donation
to CAP |
|
|
£ 500.00 |
|
|
|
|
|
|
14-Mar |
Activity
ALC(1) |
|
|
|
|
£ 45.00 |
|
|
|
|
23-Mar |
Food
ALC(1) |
|
|
|
|
£ 150.00 |
|
|
|
|
15-Apr |
Furniture
hire ALC(1) |
|
|
|
|
£ 22.00 |
|
|
|
|
15-Apr |
Food
ALC(2) |
|
|
|
|
£ 120.00 |
|
|
|
|
15-Apr |
Revenue
ALC(2) |
|
|
|
£ 40.00 |
|
|
|
|
|
29-Apr |
Donation
to CAP |
|
|
£1,000.00 |
|
|
|
|
|
|
12-May |
Walk
proceeds to CAP |
|
|
£ 36.43 |
|
|
|
|
|
|
12-May |
Revenue
ALC(3) |
|
|
|
£ 76.00 |
|
|
|
|
|
12-May |
Activity
ALC(3) |
|
|
|
|
£ 90.00 |
|
|
|
|
12-May |
Food
ALC(3) |
|
|
|
|
£ 26.14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
13-May |
Totals to
date |
£2,726.71 |
|
£1,536.43 |
£ 116.00 |
£2,709.85 |
|
|
|
|
16-May |
Transfer
from LMRFMC income - expenditure |
|
|
|
|
|
|
£1,669.29 |
|