Present: Vicky Higgins, David Pattison, Caroline Harris, Rose Martin
................................................................................................................ ...
1) Apologies for Absence: Nil
2) Check the procedure for making new members Trustees and implement for RM. DP stated that the Charity Commission had recommended waiting until new scheme is in place. ACTION: DP
COMMUNITY ACTIVITY PROJECT
3) Planning
application There had been objections to the application to resurface part of the
car park. A letter had been delivered
to all immediate neighbours. Some
reported being told that the work included lighting, which was untrue. Some had withdrawn their objections.
4) New
Building Some neighbours had attended the open
day and presented alternative proposals.
They had also presented proposals to the Parish Council. It was agreed to examine these proposals
carefully and fairly to see which presented the best advantages to the
community as a whole. ACTION:
CAP
5) Computing
Equipment
It was agreed that the Treasurer had authority to set up the direct
debit with BT for the phone line. The
BT line is in. It is blocked to
outgoing calls except with a PIN, to avoid fraudulent use. DP had placed an order for an ISP (Plusnet),
and a Direct Debit for that had been sent off, signed by two authorised people. ACTION: CH
6) VAT. The
advantages and disadvantages of registration were discussed at length. CH yhad spoken to someone with experience
ion a small business. The financial
advantages were deemed to outweigh the difficulties and it was agreed to
register for VAT. ACTION:
CH
7) Play
Area/Youth. The bark, the new seats for the swings, the Log train & target
panel, and the Wii had been ordered.
The screen has arrived. ACTION:
CAP
8) Path gravel. 4 samples had been delivered to GH. Guy has agreed to dig the trench and has been shown the job in detail. VH/DP to chase. DP to get timber for edges. ACTION: DP/VH
9) Charity
Commission: A final draft of the new Scheme had been circulated. Detail comments from DP and CH will be
incorporated. The draft was agreed as amended.
To be returned to Ch Comm. ACTION:
DP
FOOTBALL:
10) There had been difficulties with
a) Showers: DP
to redraft the notice for the boiler to encourage users to call Vicki/Frank and
not to leave the boiler set to heat the building all week! ACTION:
DP
b) White lining on top of leaves and just before mowing
is ineffective.
c) The net arrangements.
CRICKET
CLUB:
11) E Mail revised draft Hiring Agreement. It was agreed to comment in writing and call
a special meeting if there were issues. ACTION:
VH
12) Cricket Club had replaced the wire round the pitch
with orange rope, but it was considered that flags are still necessary. ACTION VH
JOBS
13) Boiler
a) We need to move the bottles outside. It was agreed to seek confirmation. ACTION:
CH
14) Standing item check jobs list.
a) Invoice Cricket/Social for use of field and
insurance contribution ACTION: CH
FINANCE
b) Financial
Report :-In good shape. Recent statement attached (not yet updated
to separate CAP funds).
15) CH had identified the Charities Aid Foundation as a
high interest account with suitable internet accounts. It was agreed to open a savings account. ACTION:
CH
16) It was agreed to withdraw £600 from the Stroud and
Swindon in preparation.
17) The Lease. DP reported on the solicitors response. It was agreed to register the lease despite
the cost. ACTION: DP
18) It was agreed to transfer £3000 (less the money
already spent by RFMC on CAP) from the RFMC account to the CAP account. ACTION:
CH
19) We need to check that there is a TV licence for the
rec building. ACTION:
CAP (TW)
FUND RAISING:
20) Bonus Club winners for Oct were Simon & Nicki
Coe and Ian & Vanessa Barnes.
21) Bonus Club
2008 In
hand under the management of A&JR.
We need to register. ACTION: VH
22) It was agreed to cancel the Quiz in view of the negligible ticket sales.
23) Ceilidh Mells Barn
booking to be 6.30 to 1230 on 8 March.
Morris invited, no reply yet.
Cheque for deposit was signed.
24) Burns Night. It was
agreed to run it again; 26 Jan 2008 at 7.30 for 8, cost £10 for a3 course feast
with tot of whisky
a) Tickets ACTION:
CH
b) Checklist ACTION:
DP
HEALTH AND SAFETY
25) H&S Policy. Action list agreed. Actions to be pursued. ACTION: DP
a) Illumination in the main room. New standard lamp & light diffusers to
be cleaned. Done.
b) Outside light fixed.
26) Safety Inspection: VH completed each week in Sept and Oct. ACTION: VH
27) Electrics: Emergency lighting test procedure to be done at each meeting. Done . ACTION: ALL
28) Create H&S Notice for clubnouse ACTION: DP
29) Review Accident Book at each meeting Done. Nil items. ACTION: DP
30) Hazard Assessment First phase of assessment done. To be completed and written up. ACTION: DP/VH
31) Fire Fire Safety handbook was passed to DP for review. ACTION: DP
ANY OTHER BUSINESS:
32) VH reported that dog fouling had increased markedly,
probably due to one large dog new to the village. It was agreed to put a sign on the gate and seek support from the
Parish Council ACTION:
VH/RM
33) Report for Parish Mag Burns night, Barn Dance, Bonus Club ACTION DP
34) Vulnerable Adults
Policy RM
had drafted. It was agreed and signed.
DP to hold. CH to send electronic
version to all. ACTION:
CH
35) Date
of next MEETING : 2 Jan at 7:30 at the
clubhouse