Present:Vicky Higgins, David Pattison
...................................................................................................................
1) Apologies for Absence: Caroline Harris
2) Minutes
of last meeting Since the meeting was not quorate, only urgent,
non-financial business which had no long term effect was conducted. Other matters arising will be dealt with at
a subsequent meeting.
3) Charity Commission: The new Scheme had been approved by the Charity Commission and made formal. Check the procedure for making new members Trustees and implement for RM. DP stated that the Charity Commission had recommended waiting until new scheme is in place. Held over ACTION: DP
COMMUNITY ACTIVITY PROJECT
4) New
Building Some neighbours had attended the open
day and presented alternative proposals.
They had also presented proposals to the Parish Council. It was agreed to examine these proposals
carefully and fairly to see which presented the best advantages to the
community as a whole. Overtaken by events (we did not win the Big
Lottery grant)
5) Computing
Equipment
It was agreed that the Treasurer had authority to set up the direct
debit with BT for the phone line. The
BT line is in. It is blocked to
outgoing calls except with a PIN, to avoid fraudulent use. DP had placed an order for an ISP (Plusnet),
and a Direct Debit for that had been sent off, signed by two authorised people. Held over ACTION:
CH
6) VAT. The
advantages and disadvantages of registration were discussed at length. CH yhad spoken to someone with experience
ion a small business. The financial
advantages were deemed to outweigh the difficulties and it was agreed to
register for VAT. Held over ACTION:
CH
7) Play
Area/Youth. The new bark is in, the new seats for the swings are in but one is
damaged (VH is attempting to get the supplier to replace it), the Log train
& target panel are expected early Feb (DP agreed to removed some of the
wooden surround to the slide to enable fitting the train). The Wii had arrived. The screen has been installed by AS. ACTION: DP, VH
8) Path gravel. Guy did the trench. The boards have been installed and the car park gravel moved to the new path. DP has asked DM to get 3 tonnes of 40mmm scalpings for the surface layer. DP to let in the contractors Fri evening 1700 and Sat am 0800. ACTION: DM/DP
FOOTBALL:
9) There had been difficulties with
a) New notice for the boiler was in place.
CRICKET
CLUB:
10) E Mail revised draft Hiring Agreement. It was agreed to comment in writing and call
a special meeting if there were issues.
Held over ACTION:
VH
11) Cricket Club had replaced the wire round the pitch
with orange rope, but it was considered that flags are still necessary. Held
over ACTION VH
JOBS
12) Boiler
a) We need to move the bottles outside. It was agreed to seek confirmation. Held
over ACTION:
CH
13) Standing item – check jobs list.
a) Invoice Cricket/Social for use of field and insurance
contribution Held over ACTION:
CH
FINANCE
14) CH had identified the Charities Aid Foundation as a
high interest account with suitable internet accounts. It was agreed to open a savings account.
Held over ACTION:
CH
15) It was agreed to withdraw £600 from the Stroud and
Swindon in preparation. Held over
16) The Lease. The solicitor had been asked to register the
lease. ACTION:
DP
17) It was agreed to transfer £3000 (less the money
already spent by RFMC on CAP) from the RFMC account to the CAP account. Held
over ACTION:
CH
18) It had been confirmed that there is a TV licence for
the rec building.
FUND RAISING:
19) Bonus Club winners Held over
20) Bonus Club 2008
registration.
Done
21) Ceilidh Held
over
22) Burns Night. See
attached guest list
a) Tickets were distributed – CP – 15, DP – 15,
VH - 40 ACTION:
all
b) Checklist
i.
Ask SA to get 24 red
& 12 White wine VH
ii.
Balance of drink (no
6X) DP
iii.
Ask Cricket Social for
loan of glasses VH
iv.
Food VH/CP
+ helpers
HEALTH AND SAFETY
23) H&S Policy. Action list agreed. Actions to be pursued. Held over ACTION: DP
24) Safety Inspection: VH completed each week in Nov & Dec. ACTION: VH
25) Electrics: Emergency lighting test procedure to be done at each meeting. Done . ACTION: ALL
26) Create H&S Notice for clubnouse. Held over ACTION: DP
27) Review Accident Book at each meeting Done. Nil items. ACTION: DP
28) Hazard Assessment First phase of assessment done. To be completed and written up. VH agreed to review/check. ACTION: DP/VH
29) Fire Fire Safety handbook was passed to DP for review. Held over ACTION: DP
ANY OTHER BUSINESS:
30) Dog
fouling is still a problem. The Parish Council is taking action ACTION: VH/RM
31) Report for Parish Mag Burns night, Barn Dance, Bonus Club ACTION DP
32) Vulnerable Adults
Policy had
been sent out.
33) Trees It was
agreed that there is room for only only 4 trees, and a planting plan was
agreed. DP to write to Parish Council
for next meeting agenda. ACTION
DP
34) Footpath DP had responded to PC question.
35) Fete rep. VH agreed
to do it for now, subject to workload re CAP.
36) The Parish Council
/ Charity law
The PC were content.
37) CAP Management
Consideration of whether the CAP
and RFMC committees should combine. Held over
38) Date
of next MEETING : 8 Jan at 7:30 at the
clubhouse