Present:
Vicky
Higgins, David Pattison, Rose
Martin, Julian Back
................................................................................................................……………………………...
1) Julian Back was welcomed to the committee as the representative of the Bellringers.
2) Apologies for Absence: Nil
3) Minutes of last meeting
The minutes of the meeting held on 2 April 2008
were approved as
accurate and signed.
COMMUNITY ACTIVITY PROJECT
4) Community Activity Project:
The lottery bid aimed at building a replacement clubhouse
failed in
December, despite heroic efforts on the part of Graham Harris and
others on and
off the committee. Nevertheless,
the CAP
project has improved life in the village by responding to many of the
needs
identified in the Parish Plan, eg the Active Living Centre, the new
Youth Club,
the Gardening Club, the dance events, the local collection of clothing,
plastic
and cardboard for recycling and the improvements to disabled access.
We
considered applying for smaller grants
to build an extension to the current building (with the long term
objective of
renewing it all), but that plan has also had to be abandoned recently. We will now look at what
to do next, with the
renewal of the roof a possibility if we can get the money. The other CAP work
mentioned above will
continue.
5) VAT. CH is still
dealing with questions.
ACTION: CH
6) RM
had agreed to provide a phone.
ACTION: RM
7) Youth Club. RM had
bid for funding (~ £800) for a
lockable cabinet and play equipment (the children to choose). The bid has been won, but
not the full
amount. RM is now
helping with the YC.
8) Extension
This project had been abandoned.
9) Licence CH was
working on the forms. It
is now unclear whether a licence will be
necessary.
ACTION: CAP
10) Community Council for
11) ECOS It had been
agreed to join – the need is now unclear.
ACTION: CAP
PROJECTS
12)
Roof VH had got 2
quotes for a roof with 100mm insulation.
Both were much cheaper than expected. RM had not found
funding at the
13)
The
possibility of insulating the walls was discussed.
JB had done a straw bale building course.
14)
Porch It was
agreed to examine the possibility of providing disabled access
via the North door. RM
to get
information on the width requirement.
ACTION: RM
15)
Drains. It was
agreed to wait and see if there was more trouble.
FOOTBALL:
16)
Consider a different
charging regime next
season so that teams do not book the pitch and not pay for it. ACTION: VH
17)
Permaframe
and
CRICKET CLUB:
18)
Review
draft Hiring Agreement.
ACTION: All
19)
VH
had attached flags to the orange rope round the pitch, but it had since
been
replaced by the CC.
ACTION VH
JOBS
20)
Gas Bottles
The cage is complete.
Thanks to
Alf and Frank The
bottles need to be
moved and connected up by a qualified a gas fitter.
ACTION:
AS/FH
21) Standing item – check jobs list.
a)
Oiling
Benches. DP to
issue the rota. Volunteers
VH (2), RM (2), JB (2), DM, DP, JR
ACTION: DP
b)
Draft
report for Annual Parish
c)
DP
to draft a document for the PC about not letting neighbours get rights
of way
across the car park, before 19/5, and send to RM
ACTION:
DP
22)
VH
had painted the floor of the changing rooms.
It was inspected and found to be excellent. The walls had also been
painted. Many
thanks to Vicky and Frank.
FINANCE
23)
VH
is collecting Youth Club monies and needs to spend small amounts of
money to
support the Youth Club. It
was agree
that it was acceptable to spend the cash received as long as she
accounted for
all receipts and expenditure to the treasurer.
ACTION:
VH
24)
Social
club have yet to pay their insurance contribution
ACTION:
CH.VH
25)
High
interest account. On hold.
26)
The Lease. A letter
had been received from the
revenue demanding £200. CH is working on it.
ACTION: CH
FUND RAISING:
27)
Bonus Club Winners
were:
Apr: Vicky
& Frank Higgins and Julie Mooreshead
May: Ken
& Tina Johnson and Peter & Mavis Knowles
28)
Ceilidh 4 Oct is a
bad date for VH. RM
will try other
dates.
ACTION: RM
HEALTH AND SAFETY
29) H&S Policy. Action list agreed. Actions to be pursued. ACTION: DP
30) Safety Inspection: VH completed each week in April ACTION: VH
31)
The
Wicksteed inspection had been done.
a)
One
significant item – apparently regulations now require all
play areas (ie including
the field) to exclude dogs. It
was
agreed that this was a controversial and difficult area and needed
thought.
ACTION: ALL
b)
The
report was handed to DP for review
ACTION:
DP
32) Electrics: Emergency lighting test procedure to be done at each meeting. Done. ACTION: ALL
33) Create H&S Notice for clubhouse. It is now up.
34) First aid box was checked and the check was added to the jobs checklist for March.
35) Review Accident Book at each meeting Done. Nil items. ACTION: DP
36) Hazard Assessment First phase of assessment done. To be completed and written up. VH & RM agreed to review/check. ACTION: DP/VH
37) Fire Fire Safety handbook with DP for review. ACTION: DP
38) The extinguisher by the changing rooms needs a bracket. ACTION: DP
ANY OTHER BUSINESS:
39)
Dog fouling is still a
problem.
40) Report for Parish Mag (Bonus Club, CAP, Treasurer). ACTION DP
41)
Bollard Safety There was
concern that it could be a
hazard if dropped, but there is no way to lock it down.
No method of holding it down had been
identified. It was agreed that the hazard is unlikely and minor in
effect, and
that we could wait and see if problems arose
42)
Booking diary
Cricket/Social club events need to be added,
via Barry Gould.
ACTION: CH
43) Date of next meeting: 2 June at the clubhouse at 7.30 pm.