Present:
David
Pattison, Rose Martin, Julian Back,
Barry Gould, Trevor Wells
................................................................................................................……………………………...
1)
Apologies for Absence: Vicky
Higgins. RM chaired
in her place.
2) Minutes of last meeting The 16 July 2008 minutes were approved as accurate and signed.
3)
TW
completed
the Register of
COMMUNITY ACTIVITY PROJECT
4)
VH to
get the booking diary from CH
ACTION: VH
5)
Youth Club. The
£800 bid is still on its way via
the Parish Council. RM
to get catalogues
to select what to buy. YC
has stopped
until next term.
ACTION: RM
6)
Licence The Social
Club saw no problem with changing to a
full licence, but details of how the bar would be run would have to be
resolved. Since we
would want it only for events, this was
not seen as a problem.
PROJECTS
7)
Roof The
Somerset Aggregates Sustainability Levy will be
considered on Aug 22nd.
8)
Insulating Walls RM will
agree 3 dates (after 4 Sept) with
Mike Wiscombe, who is a
9)
Awards For All scheme. RM
had acquired application forms for the and passed them to DP.
10)
Marking Disabled bays.
DP has paint and has made a stencil.
DP to e mail a date when the weather looks OK!! RM to get some fixing
spray.
ACTION:
DP/RM
FOOTBALL:
11)
We
will need a VAT invoice
form. BG will E
mail one to all.
ACTION: BG
12)
Next Season Only the
Sunday afternoon boys team had booked
the pitch so far. DP
to suggest to VH
that we advertise in the Guardian and Standard.
ACTION:
VH
CRICKET CLUB:
13)
Possible
merger of the Cricket Club, Social, Club and RFMC.
BG agreed to raise it at the AGMs of the CC
and SC.
ACTION: BG
14)
VH
had attached flags to the orange rope round the pitch, but it had since
been
replaced by the CC.
ACTION VH
JOBS
15)
Oiling Benches. Oil
to J&A next. DP
had ordered more oil.
ACTION:
DP
16)
Renew insurance.
DP had e mailed (post meeting note – Janice
posted the quote to DP 19/8)
17) Standing item – check jobs list.
a)
Chase
SCC re marking out football pitch.
ACTION:
VH
FINANCE
18)
VAT. BG has
submitted the first return, and is expecting a visit from the VAT man
on Friday.
ACTION:BG
19)
Social
club have paid their insurance contribution.
20)
High
interest account. On hold.
21)
BG
had initiated the changing of signatures and addresses with Lloyds and
Stroud
and
22)
The Lease.
a)
DP
to chase the solicitor.
ACTION:
DP
b)
The
£1 annual rent had been paid.
FUND RAISING:
23)
Bonus Club Aug
winners were Shelagh & Roy
Haywood and Barry Breeze & Stacey Showering.
DP had paid them.
24)
Ceilidh
a)
Details
for the hall order form were agreed. RM
to ask Rod Cambourne to be our DPS, otherwise use the Nunney
arrangements (they
run the bar, provide DPS & stock and take half of profits).
ACTION: RM
b)
BG
wrote cheque for hall deposit. VH
to
sign.
ACTION:
DP
c)
Agreed
to charge £3 for children and £7 for concessions.
d)
Ad
will appear in Parish mag. Ticket & flyer design agreed. JB will print 100,
numbered. Agreed 20
tickets to RM, 30 to VH, 10 to rest.
ACTION:
RM
HEALTH AND SAFETY
25)
H&S Policy.
Action list agreed.
Actions to
be pursued. It was
agreed to fit a
Carbon Monoxide/Smoke detector in the men’s toilet (by the
heater) and a smoke
alarm in the main room. Testing
to be
added to meeting agenda.
26) Safety Inspection: VH to confirm completion each week in July. ACTION: VH
27) Electrics: Emergency lighting test procedure to be done at each meeting. Done. ACTION: DP
28) Review Accident Book at each meeting. Done. Nil items. ACTION: DP
29)
BG
reported a near miss. A
cricket ball nearly
hit a girl on the slide when hit for 6.
It was agreed that this was not likely to recur, but was
potentially very
serious. Possible
preventative steps were
considered eg
a)
close
playground during cricket (but some children would merely move to other
areas of
the field, and still be equally at risk)
b)
erect
a net during matches – this would only protect children in
the playground, but
protecting everyone is not feasible.
c)
put
up notices advising of the hazard.
It was
agreed to do the latter asap, add
the hazard to the register, and consider more action at the next
meeting,
noting that the cricket season is ending soon.
ACTION:
DP
30) Hazard Assessment First phase of assessment done. To be completed and written up. VH & RM agreed to review/check. ACTION: DP/VH
31) Fire Fire Safety handbook with DP for review. ACTION: DP
ANY OTHER BUSINESS:
32) Report for Parish Mag (Bonus Club, Ceilidh, Youth Club restart date). ACTION DP
33) Letter from Charities Trust. Passed to BG to complete form and respond. ACTION: BG
34) Letter from Som Community Foundation DP to erect their plaque near the flatscreen TV. ACTION: DP
35) Date of next meeting: 22 Sept at the clubhouse at 7.30 pm.