MINUTES OF ANNUAL GENERAL
MEETING
DATE: 10th February 2005. Commenced: 8.20pm Concluded: 8.50pm
|
Present: |
Caroline Peat |
Treasurer/WI |
|
|
Chris Cudmore
(for Steve Anderson) |
Parish Council |
|
|
David Pattison |
Elected |
|
|
Dave Mears |
Elected |
|
|
Vicky Higgins |
Elected |
|
|
Anne Robson |
Secretary Elected |
|
|
Kevin Garcia
Perez |
Visitor |
1.00Apologies for Absence: Jan Robson due to illness and Steve
Anderson
2.00 Previous Minutes: These were agreed to be an accurate
record and were signed by the Secretary and Treasurer.
3.00 Matters Arising from
Previous Minutes: There were no matters arising.
4.00 Chairman’s Report:
Legal Status: The Charity is established by Trust Deed
dated 28 April 1980 whereby leasehold land of the recreation field and its
pavilion are subject of a 21 year lease set up by Leigh on Mendip Parish
Council on the one part and Oliver Reginald Moore and another for the other
part.
The
Charity Commission No is 279013-R.
Objects, Policies and
Organisation: The
Trust/Management Committee is established to manage the recreation field, its buildings
and features for the benefit of the inhabitants of Leigh on Mendip without
distinction of political, religious or other opinions with the object of
improving the quality of life for the inhabitants.
The
ground and its buildings are available for hire by any individual or
organisation and it is intended that the charges be sufficient to meet the
ordinary expenditure incurred in providing the facilities. Specific appeals,
fund raising and grants fund significant improvements.
The
Management Committee is elected or appointed on an annual basis, with offices
being elected from the membership of the committee. The annual general meeting
is usually held in January or February.
REVIEW OF THE YEAR
Club House:
There
have been few works to the clubhouse apart from some essential repairs to
gutters and rainwater pipes carried out by Dave Mears. The damage has been
caused by children using the clubhouse as a football wall. JR has spoken to
some of the young folks but it still occurs occasionally. The gutter to the
front lobby is cracked and requires further attention by Dave when he has a
moment.
Field:
The
annual agreement with Somerset County Council for grass cutting and marking out
of the soccer pitch free to the village continues. It has been noted that the
agreement form did not materialise this year. SCC were considering issuing the
agreement by e mail but nothing has happened so far. The agreement normally
emerges about September time.
The
main event of the year is the Leigh on Mendip Country Fair, which is becoming a
significant contributor to our income. This year it is to be held on 18th
June, not July.
The
recently purchased benches have been treated with teak oil during the
summertime.
Upkeep
of the field is constant. Thanks to
Vicky Higgins for her work with her trusty strimmer. Thanks are also due to
Gerald Jeanes for sponsoring the hedge cutting to the roadside hedge. Stewart
James our local Parcel Force delivery driver has done sterling work strimming
and mowing using the sit on mower. His efforts alone have provided us with the
best manicured year yet in my view!! We would still like to see more folks
helping and using the mower.
On
the insurance front the saga continued from last year in that Norwich Union
withdrew their cover when they realised we were not a cricket club!! Our broker
got to work again and we are now insured with Royal Sun Alliance, renewal time
is September.
The
saga with the Parish Council including for the entire insurance premium in the
precept goes on. My understanding with John Wright is that the council will
probably help but have not included the whole premium within the precept. This
is not as my reading of the minutes of their meetings. More work required here.
Playground:
The
annual safety check on the Playground gave a good report and small work items
like providing covers to nuts has been done. Consideration may have to be given
to a complete redecoration of the equipment at some stage. Bark peal chippings
may need to be provided next summer. You will note in the file a couple of
articles on recent case law on accidents on playgrounds where the pendulum is
swinging in favour of playgrounds uin that children need to experience danger
and not be surrounded in ‘cotton wool’.
Dave
Jarvis continues to dig the bark chippings and Kevin McLoud sponsors his
payment.
Fund Raising:
The
two bonus clubs draw based on the National Lottery bonus ball continue, so
there are now 98 participants, actually this year we have 99 as new comers Simon and Nicki Coe at Clover Cottage joined late, they have also won the first
draw which hopefuly will be a pleasant surprise for them.. Our fund raising
activities throughout the year include the ever popular Burns Night supper,
which Vicky Higgins and friends organise so well. Although last year’s event
went like a dream and we had almost sixty people in the hall this year has been
a bit of a fight by all concerned to
get enough folks to come. In the end we had a creditable 52 or so.
As
previously stated the Fete also provides funds.
Outside Lettings: The outside lettings of the ground,
clubhouse and facilities have been the cricket, football and social club. We
did have a regular adult Football team this year. Frome Town Boys use the pitch
on Sunday afternoons and a team from The Griffin Inn use the field
intermittently. The Field was not used
by the School for their Sports Day because of inclement weather.
Managing Committee
Membership:
The
members of the committee throughout the year and their appropriate appointing
body are:
|
Jan Robson |
Chairman
Elected |
Caroline Peat |
Treasurer/WI |
|
Steve Willis |
Cricket/Cricket
Social Club |
|
|
|
Geoff Casey / Steve
Anderson |
Parish Council |
|
|
|
Dave Mears |
Elected |
Vicky Higgins |
Elected |
|
David Pattison |
Elected |
Anne Robson |
Secretary, Elected |
And Finally:
As
has been minuted elsewhere both Anne and I are resigning from our positions as
chairman and secretary and also from the committee. We have been on this
committee for a grand total of thirteen years. David Yelland, Parish Council
Chairman of the time, held a meeting on 28 January 1992 to re set up the
management committee after it had become moribund around 1990. It has been a
rewarding period when lots of things have been done and the field and buildings
appear to be in good heart. There is plenty more to do such as ……… but that is
for someone else!
I
should like to thank all who have helped over the years particularly this
present committee which has been constant for some years now. All have worked
toward the common good and it has been a pleasure to work with you all. Thank
you.
5.00 Treasurer’s Report
CP
presented the attached accounts, which had been audited by Richard Blunden.
6.00 Election of Committee
Members In the constitution, the elected members
resign at the AGM and five people are required to fill these positions,
re-election is allowed. JR and AR did not stand for re-election.
AR
proposed that DM, VH & CP continue as Committee Members and this was
seconded by DP. VH proposed that DP be re-elected and this was seconded by CP.
DP then proposed that VH be Chair of the Committee and this was seconded by CP.
DP proposed that VH be Secretary and this was seconded by DM.
7.0 Close
of Meeting: It was again
minuted that the Cricket Club/Cricket Social did not have an active
representative, who would be able to attend committee meetings and the meeting
was then closed.
8.00 Distribution: Parish
Council + Steve
Willis (Cricket/Social)
Vicky
Higgins (Chair) Caroline
Peat (Treasurer) Steve
Anderson (Parish Council) Dave Mears (Elected) David
Pattison (Secretary)
-------------------------------------------------------------------------Chairman
-------------------------------------------------------------------------Treasurer
c/o WHITE HOUSE, LEIGH
STREET, LEIGH ON MENDIP, RADSTOCK BA3 5QP
Chairman: Jan Robson, White House, Leigh Street, Leigh on
Mendip 01373 812 879
Lloyds
Bank 1436.67
Stroud
& Swindon Bldg Soc. 904.96
Cash 50.23 £2391.86
Receipts:
General:
Football match fees 2004 Adult teams 515.00
Frome Town Boys 173.00
Cricket Club subscription 2004 150.00
Building Society Interest 3.98
Parish Council Grant re Grounds Insurance 300.00
Boat Parking Fee 40.00
Village Fete Insurance Contribution (2003
& 2004) 100.00
Cricket Social Insurance Contribution 342.97 1624.95
Fundraising:
Burns Night 24.01.04 768.25
Village Fair profit share 2004 250.00 1988.25
6005.06
Payments:
General:
Maintenance & Expenses 516.20
Insurance 1371.89
Playground Inspection 35.25 (1923.34)
Fundraising Costs:
Bonus Club Draw (Profit ~ £550.00) 420.00
Burns Night (Profit 418.60) 349.65 (769.65)
(2692.99)
£3312.07
Balances carried forward 31.12.04:
Lloyds
Bank 2326.07
Stroud
& Swindon Bldg Soc. 908.94
Cash 77.06 £3312.07
Presented to Annual General Meeting dated
10.02.05 and agreed: