MINUTES OF ANNUAL GENERAL
MEETING
DATE: 15th February 2006 . Commenced:
8.15pm Concluded: 8.45pm
Present: Vicky
Higgins Chair
Steve
Anderson Parish Council
Dave Mears Elected
David
Pattison Secretary Elected
Jan Robson Member
of the Public
Anne Robson Member
of the Public
1.00Apologies for Absence: Caroline
Peat, Treasurer
2.00 Previous Minutes: The minutes of meeting held on 10 Feb 2005 were agreed to be an
accurate record and were signed by the Chairman and Secretary.
3.00 Matters Arising from Previous
Minutes: There were no matters arising.
4.00 Chairmans Report:
Legal Status: The Charity is established by Trust Deed
dated 28 April 1980 whereby leasehold land of the recreation field and its
pavilion are subject of a 21 year lease set up by Leigh-on-Mendip Parish
Council on the one part and Oliver Reginald Moore and another for the other
part.
The
Charity Commission No is 279013-R.
Objects, Policies and
Organisation: The
Trust/Management Committee is established to manage the recreation field, its
buildings and features for the benefit of the inhabitants of Leigh on Mendip
without distinction of political, religious or other opinions with the object
of improving the quality of life for the inhabitants.
The
ground and its buildings are available for hire by any individual or
organisation and it is intended that the charges be sufficient to meet the
ordinary expenditure incurred in providing the facilities. Specific appeals,
fund raising and grants fund significant improvements.
The
Management Committee is elected or appointed on an annual basis, with officers
being elected from the membership of the committee. The annual general meeting
is usually held in January or February.
REVIEW OF THE YEAR
Club House: There
have been significant works to the clubhouse in addition to essential repairs. The
water heater has been replaced, the ladies toilet has been converted to a toilet
for all users including the disabled and completely redecorated, and disabled
access to the club has been provided.
Thanks to Steve Anderson, who laboured under the tender supervision of
Richard Dunn to reduce the cost. The
heater has been sized to run central heating which the Cricket Social Club may
provide.
Field: The
annual agreement with Somerset County Council for grass cutting and marking out
of the soccer pitch free to the village continues. It has been noted that the
agreement form did not materialise this year. SCC were considering issuing the
agreement by e mail but nothing has happened so far. The agreement normally
emerges about September time.
The
main event of the year is the Leigh on Mendip Country Fair, which is becoming a
significant contributor to our income. This year it is to be held on 17th
June.
Most
of the benches have been treated with teak oil during the summertime.
Upkeep of the field is constant. Thanks to Vicky Higgins for her work with her trusty strimmer. The hedge has recently been cut, thanks to Alan Bristow, to Gerald Jeanes for sponsorship and to Jan and Marg for helping to clear up. We would still like to see more folks helping and using the mower.
Insurance
cover was renewed in September, at a slightly reduced cost. The Parish Council have agreed to raise their precept to cover
some funding for the field, and have indicated that they will help with a
donation again this year.
There
continues to be some annoying vandalism on the field and buildings, caused by a
small group of youths, who have been talked to regularly, with no effect.
Playground: The annual safety check on the Playground gave a good report and
small work items have been done. The committee hopes to replace the bark peal
chippings and tiles with a soft tarmac this year.
Dave Jarvis continues to dig the bark chippings and Kevin
McLoud sponsors his payment.
Fund Raising: The
two bonus clubs draw based on the National Lottery bonus ball continue, thanks
to Jan and Anne Robson. The Burns Night
supper was an even bigger success than usual, with 70 revellers, thanks to all
committee members partners and friends. As previously stated the Fete also provides funds. Graham has been very successful in gaining
grants, including an Awards for All Grant of £3150 for the heater, toilet and
access work.
Outside Lettings: The outside lettings of the ground,
clubhouse and facilities have been the cricket, football and social club. We have
a regular adult Football team this year. Frome Town Boys use the pitch on
Sunday afternoons. The Field was used
by the School for their Sports Day and a wonderful day was had by all.
Managing Committee
Membership: The members of the committee throughout
the year and their appropriate appointing body were:
Vicky
Higgins Chairman
Elected
Caroline
Peat Treasurer/W.I.
Steve
Willis Cricket/Cricket Social Club
Steve
Anderson Parish Council
David
Mears Elected
David
Pattison Secretary,
Elected
5.00 Treasurers Report
CP had presented the attached accounts for 2005, which had been audited by Richard Blunden. SA queried why so much money was left in the bank account, rather than the building society. It was agreed to address the issue when the treasurer was present.
6.00 Election of Committee
Members In the constitution, the elected members
resign at the AGM and five people are required to fill these positions,
re-election is allowed.
The
chairman would like to thank all the committee and other committed friends for
their continuing support and hard work this year.
DP proposed that DM, VH
& CP continue as Committee Members and this was seconded by SA.
VH proposed that DP be
re-elected and this was seconded by SA.
DP then proposed that VH
be Chair of the Committee and this was seconded by DM.
VH proposed that DP be
Secretary and this was seconded by SA.
VH proposed that CP be Treasurer
and this was seconded by DP.
7.0
Close of Meeting: It was again minuted that the Cricket
Club/Cricket Social representative attended rarely and only in the summer.
8.00 Distribution:
Parish
Council
Steve
Willis (Cricket/Social)
Vicky
Higgins (Chair)
Caroline
Peat (Treasurer)
Steve
Anderson (Parish Council)
Dave
Mears (Elected)
David
Pattison (Secretary)
-------------------------------------------------------------------------Chairman
-------------------------------------------------------------------------Secretary
Lloyds Bank 2326.07
Stroud & Swindon Bldg Soc. 908.94
Cash 77.06 £3312.07
Receipts:
General:
Football match fees 2005
Adult teams 395.00
Frome Town Boys 300.00
Cricket Club subscription
2005 150.00
Building Society Interest 10.81
Awards for All Grant 3150.00
Boat Parking Fee 130.00
Village Fete Insurance
Contribution (2005) 50.00 4185.81
Fundraising:
Burns Night 22.01.05 656.78
Car Treasure Hunt & BBQ 144.50
Village Fair profit share
2005 450.00 2251.28
9749.16
Payments:
General:
Maintenance & Expenses 337.46
Insurance 745.15
Shower water heater (Awards
for All grant) 2334.08
Playground Inspection 47.00 (3463.69)
Fundraising Costs:
Bonus Club Draw (Profit £500.00) 500.00
Car Treasure Hunt (Profit £125.24) 19.26
Burns Night (Profit £348.11) 308.67 (827.93)
(4291.62)
£5457.54
Balances carried forward
31.12.05:
Lloyds Bank 4428.18
Stroud & Swindon Bldg Soc. 919.75
Cash 109.61 £5457.54
Presented to Annual General
Meeting dated 15.02.06 and agreed:
Signed
Chairman:
.. date:
.
Signed
Treasurer:
.. date:
.
Auditors Statement:
Signed
Auditor:
. date:
Name and Address of Auditor: